Privacy notice for data subjects that represent their companies towards Proff ApS
1. Controller: Proff ApS, Sct. Mathias Gade 38, 8800 Viborg, www.proff.dk
Proff ApS is part of Enento Group Plc, Hermannin rantatie 6, PL 16, 00580 Helsinki, www.enento.com
2. Personal data which is processed
- Your name and email address
- Your phone number
- Data concerning your role in the company
3. Purposes for processing your personal data
- We process your personal data to manage the access rights and use of the services
- We process your personal data for marketing purposes and customer communications
- We process your personal data as part of the process when invoicing the company you represent
4. Legal basis for processing your personal data
We process your personal data based on legitimate interest of Proff (GDPR 6.1 f).
5. Special categories of personal data and personal data relating to criminal convictions and offences
We don´t process sensitive category personal data or data relating to criminal convictions and offences concerning you.
6. Collection of your personal data
We collect your personal data from your employer and from you when you contact us.
7. Third parties that we disclose your personal data to inside EU/EEA
Your personal data may also be disclosed to our processors based on the contracts we have with them.
8. Third parties that we disclose your personal data outside EU/EEA
Your personal data may in some situations be disclosed outside EU/EEA area for example to the processors we use. In these situations, we ensure that your personal data is secured to an adequate level. We also use Standard Contractual Clauses and other measures to protect your personal data.
9. Profiling and automatic decision making (incl. meaningful info about the logic involved)
We don´t process your personal data for profiling or automatic decision-making purposes.
10. Retention periods
We will remove your personal data after becoming aware that you no longer use Proff services on behalf of your employer. If the contract with your employer and Proff is terminated some of your personal data may still be kept after this time due to a regulatory requirement.
11. Your rights
You, as the data subject whose personal data we process, have several different data subject rights towards us as the controller. Please find additional information about how to exercise your rights below. We will process your request after receiving it and we will respond to you without undue delay and latest within one month after receiving your request.
- Right to information
When any of the data mentioned in this privacy notice concerning you are first added to Proff registers, we will send an information email. - Right of access
If you want to know what personal data we process about you, please send us email to support@proff.no. If you want to limit your request to certain type of data please communicate that in the email. - Right to rectification
If you want to request rectification of incorrect personal data concerning you, please send an email to support@proff.no. - Right to erasure
If you want to request erasure of personal data concerning you, please send an email to support@proff.no. - Right to restriction of processing
If you want to request restriction of processing of your personal data, please send an email to support@proff.no. - Right to data portability
You don´t have the right to data portability, since Proff is not processing your personal data based on consent or for performance of contract between you and Proff. - Right to object
- You have the right to object, on grounds to your particular situation, to the processing of your personal data which is based on public interest (art 6.1 e) or legitimate interest (art 6.1 f).
- If you want to exercise your right to object to processing please send an email to support@proff.no.
12. Amending this this privacy notice
This privacy notice can be updated from time to time and new version will be published on this site.
13. Contact info and possible complaints
If you have questions about how we process your personal data, please contact our customer service at support@proff.no.
Proff has appointed a DPO. You can contact the DPO by sending email to dpo@enento.com.
If you are not satisfied with how we process your personal data, you have the right to file a complaint with supervisory authority, Datatilsynet (Carl Jacobsensvej 35, 2500 Valby).
Privacy notice has been updated 11/2023